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| Company Name: |
University of Illinois |
| Location: |
Urbana, IL |
| Position Type: |
Full Time |
| Post Date: |
03/06/2026 |
| Expire Date: |
04/05/2026 |
| Job Categories: |
Education, Finance/Economics, Collegiate Faculty, Staff, Administration |
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Business and Finance Specialist - College of Education
<span style="font-family: Arial"><h2 style="text-align: center">Business and Finance Specialist - College of Education</h2><h3 style="text-align: center">Administrative Operations</h3>As part of the College of Education Administrative Operations team and reporting to the Director of Budget & Resource Planning, the Business and Finance Specialist will exercise professional judgment and discretion in performing and coordinating various business functions for the College. These functions include managing college fiscal operations; accounting, budgeting, purchasing, and various reporting functions. The position ensures relevant campus and College policies are applied in all areas of finance. <h4>Duties & Responsibilities</h4><p style="margin: 0 0 0 0.25in">Post-award</p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Maintain various financial reports and spreadsheets to effectively manage sponsored project funds.</p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Analyze sponsored project budgets and review actual expenditures to ensure allowability, integrity, and accuracy of all financial transactions.</p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Request and monitor anticipation accounts, subaward agreements, and no-cost and other contract extensions as necessary.</p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Serve as liaison to campus SPA Post-award Office.</p><p style="margin: 0 0 0 0.25in">Accounting & Reconciliation</p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Reconcile, prepare, and distribute monthly CFOP statements to department heads/chair, administrative unit executives and faculty for all university fund types; including state, ICR, self-supporting, grant, and gift funds. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Responsible for completing monthly, quarterly, and year-end close accounting activities to ensure timely, complete, and accurate financial reporting to unit leadership, staff, and researchers. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Resolve errors identified during reconciliations, including processing PZAREDS and journal vouchers. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Review and approve the use of departmental funds for the following items: employee appointment requests, P-Card, i-Buy orders, and travel/expense reimbursements. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Independently research and resolve problematic purchase, reimbursement, and other transactions. Work with University Payables, Purchasing, or other campus units as necessary to resolve such transactions. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Monitor department internal financial awards, including Scholars Travel Fund, Research Board Funds, and Conference Travel Grants/Awards.</p><p style="margin: 0 0 0 0.25in">Administrative Functions </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Responsible for completing and submitting Banner CFOPAL maintenance requests, Amazon business accounts and e-gift cards. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Advise faculty, staff, and students on college, departmental and campus business policies and procedures, including procedures for purchasing, submitting expense reimbursements, business travel, and other related activities. </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Serve as backup to other Business and Financial Specialist(s)/Coordinator(s). </p><p style="margin: 0 0 0 0.75in; text-indent: -0.25in"><span style="font-size: 11pt; font-family: Symbol; line-height: 107%"><span>·<span style="font: normal normal normal normal 7pt / normal "Times New Roman""> </span></span></span>Participate in the campus research administration community through attendance at Sponsored Program and Research Compliance (SPaRC) meetings.</p><h4>Minimum Qualifications</h4><p>Bachelor's degree in business administration, management, or a field related to the position.Two (2) years of professional business, financial, and/or managerial work experience.</p><h4> Preferred Qualifications</h4><p>Working knowledge of Banner, iBuy, TEM, P-Card, EDDIE and MS Office Suite. <br>Experience in sponsored project administration at the University of Illinois.<br>Illinois Certified Research Administrator designation.</p><h4>Knowledge, Skills and Abilities </h4><p style="margin-bottom: 0; line-height: normal">Exceptional customer service skills.<br>Exceptional interpersonal skills, including the ability to interact effectively with academic faculty, students, support staff, and visitors.<br>Ability to thrive in a team environment and actively contribute to the team’s success.<br>Ability to handle multiple tasks simultaneously and meet deadlines with accuracy.<br>Ability to plan work with changing priorities and work under pressure. <br>Ability to understand written material and extract important points.<br>Ability to act with initiative, make independent decisions, and prioritize with minimal direct supervision.</p><p style="margin-bottom: 0; line-height: normal"> </p><h4>Appointment Information</h4><p>This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after closing. The budgeted salary range for this position is$52,000–$62,000. Salary is competitiveand commensurate with qualifications and experience, while also consideringinternal equity. Sponsorship for work authorization is not available for this position.<br><br>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applications must be received by 6:00 pm (Central Time) on March 18. Apply for this position using the Apply Now button at the top or bottom of this posting. A complete application will include: Cover Letter, Resume/CV, and Names and Contact Information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact shaw14@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p><em>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1034911<br><strong>Job Category</strong>: Professional and Administrative<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value="Erin Farrar"></a><a name="Billing_Email" type="hidden" value="efarrar2@illinois.edu"></a></span>
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| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16233?c=illinois |
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