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| Company Name: |
University of Illinois |
| Location: |
Urbana, IL |
| Position Type: |
Full Time |
| Post Date: |
03/06/2026 |
| Expire Date: |
04/05/2026 |
| Job Categories: |
Education, Collegiate Faculty, Staff, Administration |
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Office Support Associate
<span style="font-family: Arial"><h2 style="text-align: center">Office Support Associate</h2><h3 style="text-align: center">Natural Resources and Environmental Sciences</h3><br><h4>Job Summary</h4>Provide clerical and administrative support to the Department of Natural Resources and Environmental Sciences. Under the direction of the Administrative Aide, support the department head, departmental managers, faculty, staff, and students to facilitate the day-to-day operational and administrative needs of the department.<h4>Duties & Responsibilities</h4><ul><li>GENERAL ADMINISTRATIVE DUTIES:<br> • Greet visitors to NRES main office, answer NRES main office telephone line, and relay calls and messages to appropriate staff members; initiate calls to obtain specific information requested by others<br> • Monitor NRES main office email account, forwarding messages or replying as warranted<br> • Manage mail distribution process for the department, including distributing incoming mail, preparing outgoing USPS and UPS packages, and updating NRES mailboxes as needed<br> • Monitor on-hand office, teaching, event, and technology supplies and order as needed<br> • Maintain office equipment and submit requests for maintenance or repair as needed<br> • Copy and assemble exams and assignments for course instructors as requested<br> • Assist NRES managers with file maintenance in line with current needs and relevant records retention schedules<br> • Assist with preparation and dissemination of departmental communications</li><li>PURCHASING/TRAVEL:<br> • Purchase items based on faculty, staff, or student requests utilizing iBuy or P-Card working with supervisor or NRES managers to review funding source<br> • Purchase food and/or beverages for events utilizing iBuy or T-Card (or, where relevant, P-Card), working with supervisor or NRES managers to review funding source<br> • Arrange conference registrations and memberships utilizing T-Card (or, where relevant, P-Card), based on faculty, staff, or student requests <br> • Complete reconciliation of T-Card and P-Card purchases through Emburse Enterprise<br> • Assist faculty, staff, and students with Emburse Enterprise expense reports and invoices, based on faculty, staff, or student requests</li><li>EVENT COORDINATION:<br> • Assist with coordination of the academic year seminar events related to NRES 500 in conjunction with the Administrative Aide, Student Services Office Support Specialist, and faculty seminar chair(s) (space, speaker lodging, meals, expense reimbursements, event refreshments, seminar promotion)<br> • Assist with coordination of special events and projects as needed (New Student Field Day, departmental retreat, recruiting events, orientations, etc.)</li><li>FACILITIES AND EQUIPMENT MANAGEMENT:<ul><li>Assist with coordination of building maintenance requests; serve as primary or secondary contact for these requests</li><li> Manage room reservation system ASTRA for conference rooms and classrooms </li><li>Manage key access to conference rooms and classrooms </li><li>Manage key inventory and key assignment process including request forms, tracking, and returns, using the ACES Portal or similar system</li></ul></li></ul><br><h4>Additional Physical Demands</h4>.<br><h4>Travel Requirements</h4>0%<h4>Minimum Qualifications</h4><p>High school diploma or equivalent.<br>Any one or combination totaling eighteen (18) months from the categories below:<br>College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:<br>30 semester hours equals one (1) year (12 months)<br>Associate’s Degree (60 semester hours) equals eighteen months (18 months)<br>Work experience performing office/clerical activities, including the use of computer systems.</p><h4> Preferred Qualifications</h4><p>Experience with University systems ASTRA, iBuy, iTravel, Emburse Enterprise or with similar systems.</p><h4>Knowledge, Skills and Abilities</h4><ul><li>Good communication skills.</li><li>Ability to provide good customer service and the ability to interact well with both the campus community and the general public in person, on the phone, and via email.</li><li>Ability to work well individually and in collaboration with others.</li><li>Excellent detail skills with the ability to effectively schedule/plan and prioritize multiple tasks.</li><li>Flexibility to adjust schedule and prioritize tasks due to frequent interruptions.</li><li>Knowledge of computer software such as Zoom and Microsoft Word, Excel, Outlook, and Teams.</li><li>Ability to adhere to all University, College, and Department policies, procedures, and guidelines consistently and competently.</li></ul><h4>Appointment Information</h4><p>This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/1/2026. This is a bargainedposition and as such, the salary is driven by the collective bargainingagreement. The entry-level salary for the Office Support Associateclassification is $39,306.60.<br><br>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applications must be received by <strong>6:00 pm (Central Time) on March 11, 2026</strong>. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kellywil@illinois.edu. For questions regarding the application process, please contact 217-333-2137.</p><p></p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p><em>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the <a href="http://go.illinois.edu/accommodationportal" title="http://go.illinois.edu/accommodationportal">reasonable accommodation portal</a>, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or <a title="mailto:accessibility@illinois.edu">accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1035062<br><strong>Job Category</strong>: Administrative Support<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="No"></a><a name="Billing_Name" type="hidden" value=""></a><a name="Billing_Email" type="hidden" value=""></a></span>
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| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/16311?c=illinois |
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